Employment Type

Full Time

Shift Timings

6PM-3AM

Department

Accounts & Finance

Required Experience

5+ Years

Position Summary

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for Grab Tech Solutions. This role owns three-way matching across purchase orders, vendor invoices, and job records — reconciling data between QuickBooks Online and ServiceTitan to ensure accuracy, prevent duplicate payments, and maintain clean financial records. The position requires a seasoned AP professional who can operate independently and handle the volume and complexity of a growing home services operation.

Essential Duties and Responsibilities

Three-way Matching & Invoice Processing

• Perform three-way matching of purchase orders, vendor invoices, and job receipts across QuickBooks Online and ServiceTitan prior to approving any payment.
• Identify and resolve discrepancies between POs, invoices, and ServiceTitan job records in coordination with field operations and procurement.
• Review and code all vendor invoices to the appropriate job, cost category, and GL account in QuickBooks Online.
• Ensure all invoices are properly authorized before processing payment.
• Maintain a clean and current AP aging report, escalating overdue or disputed items to management.

Payment Processing & Vendor Management

• Process approved vendor payments via ACH, check, and credit card on a scheduled payment cycle.
• Maintain accurate vendor records including W-9s, payment terms, and contact information in QuickBooks Online.