Responsibilities:

• Manage and coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Assist with the onboarding of new employees, including the preparation of necessary documentation.
• Maintain and update company databases with accurate employee, client, and vendor information.
• Organize and schedule meetings, appointments, and travel arrangements for staff.
• Prepare and distribute correspondence such as memos, letters, faxes, and forms.
• Support budgeting and bookkeeping procedures.
• Develop and maintain a filing system for easy retrieval of information.
• Ensure that the office environment is well-maintained and secure.
• Act as the point of contact for internal and external clients and provide general support as needed.
• Assist with special projects and other administrative tasks as assigned by management.

Requirements:

• 1-2 years of proven experience as an admin officer, office assistant, or in another relevant administrative role.
• Strong understanding of office management procedures and systems.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and problem-solving skills.
• Proficiency in MS Office (MS Word, MS Excel, and MS Outlook, in particular).
• Ability to work independently and as part of a team in a fast-paced environment.

Qualifications:

• Bachelor’s degree in Business Administration, Public Administration, or related field is preferred.
• Additional qualifications in office management are a plus.
• Working knowledge of office equipment, such as printers and fax machines.
• Familiarity with bookkeeping and basic accounting procedures.
• Experience with office management software (e.g., MS Office, ERP systems) is advantageous.

Working Conditions:

• Full-time position with typical office work hours.
• On-site work setting requiring attendance at company premises.