Job Summary

The Executive Secretary provides high-level administrative and secretarial support to the CEO. The role requires excellent organizational skills, discretion, strong communication abilities, and the capacity to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities

• Manage and maintain CEO’s schedules, appointments, and meetings
• Handle correspondence and official communication on behalf of management
• Prepare, draft, and format letters, reports, presentations, and meeting minutes
• Organize meetings, agendas, and follow-up action points
• Maintain confidential records, files, and official documents
• Coordinate with internal departments and external stakeholders
• Assist in travel arrangements, logistics, and event coordination
• Maintain office records, databases, and filing systems
• Ensure timely follow-up on tasks assigned by senior management
• Support day-to-day administrative operations as required

Required Skills & Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field (preferred)
• Proven experience as an executive secretary, personal assistant, or administrative role
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to handle confidential information with discretion
• Professional demeanor and strong interpersonal skills

Desired Attributes

• Attention to detail and accuracy
• Ability to multitask and work under pressure
• Proactive and problem-solving mindset
• Strong coordination and follow-up skills