Job Description
Purpose
Independently check transactions and documents from all departments before approval, posting, commitment or payment. Catch errors, missing documents, duplicates, unauthorized commitments and control gaps early. Covers HVAC, firefighting, plumbing, solar and renewable-energy import and distribution.
Key Responsibilities
- Purchases: Verify requisitions, quotations, POs, pricing, terms, budget and authority. Flag split or duplicate orders and conflicts of interest.
- Supplier payments: Match invoices to POs and GRNs. Check calculations, taxes, advances and bank details. Hold payments with missing documents.
- Imports/LCs/customs: Cross-check invoices, packing lists, bills of lading, insurance and GD documents. Verify landed-cost components.
- Sales: Check discounts, credit limits, returns and invoices against approved orders and dispatch proof.
- Inventory: Review receipts, transfers, dispatches, write-offs and adjustments.
- Expenses/HR: Verify claims, petty cash, payroll changes, advances and settlements.
- Finance/GL: Review journals, accruals, tax documents and account coding before posting.
- Assets/projects: Check capex approvals, contractor bills, milestone claims and budgets.
- Branches: Review daily and monthly reports and reconcile cash, bank and stock.
- Reporting: Keep a pre-audit register, write observations (issue, evidence, risk, action), track follow-ups, report periodically and recommend control improvements.
Process
- Log each case in the register.
- Check it against a checklist.
- Record the outcome as Cleared, Returned or Escalated.
Clearance is a control check only. It does not replace management approval.
Authority and Limits
- Can: Request documents, return non-compliant items, and escalate fraud or control breaches.
- Cannot: Approve payments, select suppliers, negotiate terms, alter source documents or override authority.
- Must stay objective and avoid reviewing own work
Requirements
- Education: Bachelor’s in Accounting, Finance, Commerce or Business (ACCA, CA or ICMA preferred).
- Experience: 3–5 years in audit, accounts or controls; trading or import experience preferred.
- Skills: Attention to detail, knowledge of internal controls, ERP and Excel, clear writing, integrity and confidentiality.
KPIs
Coverage, turnaround time, exceptions identified, documentation quality, follow-up closure, control improvement and reporting timeliness.
Relationships
- Internal: All departments.
- External (as authorized): Suppliers, banks, clearing agents and tax consultants.
Apply now: jobs@hrbs.com.pk (Subject line: Assistant Manager - Pre-Audit (HVACR Industry)
